Job Ref: 2870 Recruiter: Tom Doyle
Country: Ireland Location: Dublin
Job Category: Administration, Building Services, Construction, HR, Salary Range: €Negotiable

Job Description

Facilities Coordinator (Dublin)

kppm are looking to recruit a Facilities Coordinator for our client  a professional services company with  4 x offices based in Ireland including: Dublin,  Cork, Galway & Limerick.  Based in Dublin 4 office to support and assist the Facilities Manager with main weekly tasks to include but not  limited to: coordination and management of the planned preventative maintenance visits throughout the 4 office locations in Ireland.  In return for a Competitive Salary, Flexible Working Week, Twice Yearly Profit Share and other benefits.

 Suitable candidates will have:

A Qualification in Facilities OR Project Management coupled with 3 to 5 years experience in facilities management of commercial buildings.

A Health and Safety qualification would be an advantage

Proven capability  to handle authority and delegate responsibility.

Have a willingness and positivity  to learn on the job ,  share knowledge and integrate into an already established facilities team.

Be familiar with requesting and approving RAMS, therefore, experience with working with and approving sub-contractor paperwork is desirable.

Excellent organisational skills with strong attention to detail.

A good communicator, both verbal and written.

Excellent inter-personnel and time management skills along with the ability to be self-driven in achieving task completions.

Good decision-making skills with the ability to resolve reactive problems.

Motivated, passionate, forward-thinking and safety conscious with a Positive “can do, will do” attitude.

A keen interest in working within a dynamic, fast paced, professional environment in a very hands on role.


Role in general:

Part of the Facilities Team

Assist in co-ordinating contractor’s on-site activities to ensure that the tasks are performed successfully and closed out in line with internal procedures.

Carry out building walks, generate reports, tasks and photos on findings.

Take service calls and be active on the internal facilities helpdesk.

Manage sub-contracted teams such as the canteen, cleaners, security, deliveries, maintenance contractors etc.

Be the first point of contact for the FM Service Provider in general activities, PPM, call outs, emergencies, etc.

Manage the ACT Access Control System as the first point of contact & the Trend BMS System.

Manage desks moves, furniture orders, recording of warranties, managing installation, communication with staff.

Send out monthly Facilities Team Updates to 600+ staff.

Liaise with the Property Management representative for all offices where required.

Liaise and manage stakeholders and their requirements.

Support the Facilities Manager in the following ways:

Show leadership & direction to other members of the team especially when the Facility Manager is unavailable.

Manage and help direct the team in allocating tasks and assisting in decision making.

Be vigorous in Health & Safety tasks and assist in coordinating actions with other departments. i.e. Work Station Assessments, Office Inspections, Fire Risk Assessments, Energy Audits etc.

Ensure safe and clean facilities across the site. Ensure all works are undertaken in line with Environmental and Health & Safety legislation.

Put plans in place to ensure all premises are run efficiently, and costs are kept to a minimum.

Oversee costs for the Facilities Department and oversee the issuing of purchase orders.

Support the Facilities Manager in keeping reports, quotes and schedules up to date.

Support the Office Administrator on queries regarding invoices received, recording and processing costs.

Assist in the Project Management of small projects throughout the Ireland offices as well as the involvement in the co-ordination of in-house events. i.e. the Summer BBQ, parties, etc.

Work closely with the Environmental and Health & Safety Departments to ensure that all relevant environmental and safety requirements in the premises are exceeded.


Package: Competitive Salary, Flexible Working Week, Twice Yearly Profit Share and other benefits.

For further information or to apply in strictest confidence contact:  Tom Doyle at kppm, P: 086 8205038.  E:

or email

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