Job Ref: 3318 Recruiter: Tom Doyle
Country: Ireland Location: Limerick
Job Category: Administration, Architecture, Building Services, Civil Engineering, Construction, Finance, HR, Salary Range: €Negotiable

Job Description

FANTASTIC CAREER OPPORTUNITY !!!!!! For a project Controls Coordinator to work in a Vibrant Architectural Firm in Limerick.

Responsibilities will include:  Office Management – Supporting the Management team Directors and Associates – Administration

Suitable Applicants:  Will be self-motivated individuals to manage and coordinate multiple Architectural projects while working directly with the Regional Director.

You have a  minimum of  4+ years experience in a similar role.

You will have excellent communication and interpersonal skills.

You will be adaptable and work well under pressure when required

Ideally you will have worked in the following industry s (but not essential): Architectural and or Engineering and or Construction.

Role:  As the project controls coordinator you will be responsible for general office management and also coordinating project protocols. The role will be based in our clients Limerick office but you may be required to support our clients Dublin office as necessary

Project Controls & Commercial Administration:

  • AFC Reports
  • Applications for Payment preparation
  • Invoice preparation
  • Credit Note assessment and processing (inform Accounts)
  • Work Breakdown Structure
  • WIP assessment and reporting
  • Actuals against forecast
  • Compensation Event expenditure (change management processes)
  • Confirmation of implemented Compensation Events
  • Cumulative Summary spreadsheets
  • Progressed Activities Schedule
  • Issue to Document Management System / Client organisation
  • Fee forecasting
  • Liaison with Rapport
  • Timesheet instructions against Work Breakdown Structure
  • Weekly Timesheet Reports
  • Liaison with Rapport
  • Liaison with Accounts Team
  • Processing of sub-consultant information
  • Sub-consultant related administration including processing of Retention Letters and Payless Notices
  • Time-sheeting communications and coordination
  • Main Contract communications and coordination.
  • Sub-consultancy Agreement communications and coordination.
  • Change Management communications and coordination.
  • Contribute to any internal or external audits carried out on the team’s projects
  • Quality Management input : Contribute to internal and external Project Audits
  • General Management System involvement
  • General project documentation housekeeping.
  • Project information archiving support
  • Assist with company quality processes and audits
  • Assist and coordinate updating of office policies and processes (working with our clients UK based HR Team)

This is a key role  Our client is looking for somebody who has ambition and commitment  and who wants to progress their career with them.

Remuneration Salary/Package:  Negotiable depending on experience.

For further information or to apply in strictest confidence please contact:  Tom Doyle at kppm,  P: 086 8205038.  E:

or email

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