Job Description

Contract Administrator to work on Infrastructure Highway and Transport maintenance and upgrade projects (based at Jack Lynch Tunnel offices in Cork with Hybrid working from home options).  Our client a large multinational engineering consultancy that undertakes works in the highway and public realm and transportation areas.

In this role you will work as a key part of a small core team drawing on specialist and experts from various disciplines as required and have experience in a contract administration role and some experience in managing projects, ideally in the highway, transportation or construction industries and be able to work effectively with limited direct supervision and have excellent written communication skills and have a good understanding of project management techniques.  You will be working with Contractors, Clients and Internal Teams.

THE PROJECT involves the provision of technical advice and any other services to support the client’s requirements in connection with highway infrastructure operations and maintenance. The services provided include the following:

Undertaking day to day contract management and performance monitoring activities, including periodic audits on existing tunnel systems and operations, as well as Motorway Traffic Control Centre (MTCC) operations and compliance by the O&M Contractor with existing contract requirements.

Development and management of detailed contract variations or task orders in respect of tunnel life cycle renewal and upgrade activities.

Administration and monitoring of PPP Contracts including checking of key documentation deliverables and the carrying out of periodic audits and checks on existing tunnel and motorway service area facility systems and operations.

Providing advice on matters relating to NEC3 Contract administration or any other contract that may be entered into in respect of a tunnel/service area.

Providing advice on and monitoring compliance with Tunnel Safety Directive obligations across all tunnels on the national road network.

Providing project and programme management services in connection with the client’s schemes which impact the Project’s facilities and their operation.

Additional ad hoc advice as may be required in relation to the services provision.

PRINCIPAL DUTIES  Report to and support the Commission Manager in delivering programme and project management and technical advice and services to the client(s).

RESPONSIBILITIES

To coordinate the input of specialists from internal project teams and external resources.

To maintain a knowledge on the status of the projects at all times and be able to report internally.

Support the Commission Manager and ensure effective management of contracts including progress reporting, milestones and interim valuations, early warnings, compensation events, changes etc.

Draft and / or review communications and correspondence to contractors.

Assist with engaging and coordinating the input of specialists from internal project teams and external resources.

Review submissions by Contractor for compliance in connection with Task Orders and Contractual requirements, and that deliverables are submitted in a timely and an acceptable manner, and arranging for technical review by appropriate matter specialist where appropriate.

Propose alternatives for expediting / recovering of project schedules with contractors for presentation to, and agreement with, the client.

Attend Risk Reduction meetings and record actions and mitigations agreed.

Monitor contractual compliance by the contractor, and early identification of issues and problems.

Develop in liaison with the Commission Manager a programme of audits, inspections and checks and coordinate the internal and specialist resources required to deliver the programme.

Review all requests for compensation by the Contractor for extra work and co-ordinate their further review and approval.

Prepare and assist with the undertaking of periodic reviews of the contractor’s and PPP Co.s services and prepare a report with findings and recommendations to ensure conformance and effectiveness of the quality system.

Ensure internal procedures and processes are mapped, formalised and amended when necessary. Undertake regular site inspections for condition and operational compliance.

GENERAL

Prepare and present reports and presentations to the client team and other key stakeholders

Liaise with other teams and within the wider business and other key stakeholders

Preparation of all necessary reports.

Manage day to day operational duties.

Demonstrate continuous efforts to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

Develop and deliver progress reports, analyse results and troubleshoot problem areas.

CO-OPERATION AND COMMUNICATION  The successful candidate will, in the course of the satisfactory performance of duties, be required to maintain good relations with the internal team and support groups, the client and the O & M Contractors.

QUALIFICATIONS AND EXPERIENCE The successful candidate should meet the following minimum requirements:

A level eight qualification recognised by the National Framework of Qualifications/Quality and Qualifications Ireland (QQI), or other equivalent qualification in the field of civil, structural, mechanical or electrical/electronic engineering plus 3 to  5 years post-graduate experience in working on infrastructural projects.

Ideally, the candidate would have experience working on mechanical/electrical systems projects and in the management of the operation and maintenance of infrastructure facilities.

KEY SKILLS

The individual must have / be:

A team player.

Analytical, numerate and self-motivated

Excellent written and verbal communication skills.

Experience of and ability in chairing meetings.

Experience of managing resources to deliver work on time and to agreed budgets.

Ability to prioritise, to achieve deadlines and to work with minimal supervision.

Ability to liaise with others including public sector officials, members of the public and other Senior colleagues.

Demonstrate initiative with managing workload.

Strong interpersonal skills.

Good experience and knowledge of project or programme management, ideally in a multidisciplinary environment.

Hold a full driving licence

A good understanding of the Microsoft platform and applications particularly Project, Excel and Word.

It would be highly desirable for the individual to have / be:

Experience of working on an Infrastructure O & M scheme.

Knowledge of Intelligent Transport Systems and experience of working on ITS schemes.

Well versed in modern procurement and contract management techniques.

Familiarity with the operation and maintenance (O & M) of highway infrastructure or similar sector would be an advantage.

Familiarity with PPP contracts, the NEC3 contract and their mechanisms.

Understanding of commercial risk and procurement strategies.

Comfortable in a Matrix management environment as part of an integrated team delivering the Project’s objectives.

Experience of managing multidisciplinary highway projects.

Knowledge of current national, regional and local guidance/standards with regards to the fields of highway engineering. Knowledge of the DMRB.

The role can be offered either: Ltd Company self employed (Hourly Rate) or on our Payroll (salary) on a fixed term contract.

For further information or to apply please contact:  Tom Doyle at kppm, E: tom@kppm.ie |P: 086 8205038

or email tom@kppm.ie

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